Indoor Exhibitor Rules & Regulations
All ABACE Hangar and Exhibitor Pavilion Exhibitors must review and abide by these Rules & Regulations, as well as the Exhibitor General Rules & Regulations.
ABACE Management carpets aisles only. Exhibitors are responsible for carpeting their entire Stand. The ABACE aisle carpet color is red.
ABACE Management will arrange to clean aisles after show hours and prior to opening each Show day. This service does not include dusting, arranging or otherwise maintaining exhibits. Exhibitors must keep their displays neatly organized. Order forms for cleaning services will be provided in the Exhibitor Service Kit.
No part of an Exhibit, or signs relating thereto, may be taped, nailed, tacked, stapled, pasted or otherwise fastened to ceilings, walls, doors, windows, painted surfaces, columns, marble or fabric in any way and no holes may be drilled, cored or punched in the Hangar and Pavilion Exhibit Hall walls or floors. No application of paint on signs, displays or other objects is permitted in the Hangar and Pavilion Exhibit Halls and the use of adhesive-backed decals or similar items is prohibited. Damages to the Hangar and Pavilion Exhibit Halls arising by failure to observe these Rules & Regulations will be billed to the Exhibitor. Exposed parts of displays (including backs) must be completely finished so that they are not objectionable to other Exhibitors, Attendees and/or ABACE Management.
Electric current may be utilized for the operation of apparatus as long as they do not produce noises of an annoying nature.
Exhibits Contained Within Purchased Space
All display material and demonstrations must be confined within the limits of the Exhibitor’s purchased Space at both the Hangar and Pavilion Exhibit Halls and the Chalet and Static Display of Aircraft on Hongqiao International Airport. Please reserve appropriate Stand and Static Display Space size. If many people are expected to congregate at one time, in one place, demonstration areas should not be placed on the aisle side of the Exhibit. Normal aisle traffic cannot be interfered with at any time. ABACE Management reserves the right to restrict Exhibits that because of noise, method of operation or any other reason become objectionable.
All exits and exit aisles in the Hangar and Pavilion Exhibits must be kept clear and unobstructed. No furniture, signs, easels, chairs or displays protrude into aisles. Fire hose cabinets, fire extinguishers, sprinklers or any other fire-safety device must not be hidden, obstructed or otherwise disturbed. All materials used in exhibit construction, decoration or as temporary cover must be certified as flame-retardant. Flammable fluids, substances or materials of any nature may not be used. All materials and installations must comply with the SHPBASC Safety & Security/Fire Preventions Regulations.
Food and Beverage Service
Information will be provided in the Exhibitor Service Kit available in early February 2013.
Hanging Signs, Materials, Components, Etc.
Hanging signs, lighting trusses, materials or components are NOT permitted in the Exhibitor Pavilion or hangar at ABACE2013. Helium balloons and remote-control blimps are NOT permitted in the Hangar and Pavilion Exhibit Hall area.
Installing & Dismantling Exhibits
To ensure orderly and efficient installation, operation and removal of displays and to eliminate confusion, ABACE Management has designated Freeman and other firms (listed in the Exhibitor Service Kit), as official service contractors. ABACE Management holds these firms responsible for quality service and fair prices and will intercede on behalf of an Exhibitor in the event of faulty work or unfair charges. ABACE Management encourages all Exhibitors to place orders with these firms, unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle Exhibits.
Prior to Show set up, all Exhibitors must comply with ABACE insurance requirements. While ABACE Management will not be responsible for collecting evidence of insurance documentation, it will be the responsibility of the Exhibitor to maintain coverage that satisfies the requirements set forth below. ABACE Management reserves the right to request proof of satisfactory insurance coverage as it deems appropriate. All Exhibitors are required to have insurance evidencing Commercial General Liability and Workers’ Compensation and Employers’ Liability coverage prior to move in. The certificate must be issued from an insurance company that has A.M. Best ratings of at least A- (VII) or better.
Each Exhibitor shall be solely responsible for safeguarding its materials, equipment and displays at all times. ABACE Management will employ general security when the Hangar and Pavilion Exhibit Halls, Chalets and Static Display of Aircraft on Shanghai Hongqiao International Airport are closed. NBAA shall bear no responsibility for loss, theft, damage, injury or destruction of an Exhibitor’s property, by or from any cause whatsoever. Exhibitors expressly release NBAA and its directors, officers, employees, members, guests and agents, from all claims or such loss, theft, damage, injury or destruction, or for loss of good will (whether or not in relation to any property). Exhibitors shall be required to obtain insurance covering losses such as theft and damage to property in amounts satisfactory to NBAA. Complete Rules & Regulations for the Hangar and Pavilion Exhibit halls, Chalets and Static Display of Aircraft on Shanghai Hongqiao International Airport will be included in the Exhibitor Service Kit.
Each Exhibitor shall hold harmless, protect, and defend NBAA, and its directors, officers, employees, members, guests, and agents from and against any and all claims, losses, injuries and damages to persons or property, governmental charges or fines and attorneys fees arising out of or caused by the installation, removal, maintenance, occupancy or use of the exhibition premises, or any part thereof, by Exhibitor, its officers, employees, agents or subcontractors, or arising out of or caused by Exhibitor’s participation in Exhibition activities. Exhibitors shall comply at all times with the Instructions and Procedures supplied by NBAA, which may be revised periodically. Failure by an Exhibitor to follow such Instructions and Procedures will constitute a breach of contract. In addition, by accepting the ABACE Exhibit, Chalet and Static Display of Aircraft Application/Contract, Exhibitors agree to comply with ABACE Management’s interpretation of its Instructions and Procedures. Complete Rules & Regulations for Exhibitors will be included in the Exhibitor Service Kit.
Move in for the Hangar and Pavilion Exhibit Halls begins at 12:00 noon on Friday, April 12, 2013, and will be on a targeted basis. Note: All Exhibits must be set and in place by 15:00 on Monday, April 15, 2013, so that aisle carpeting can be installed. Kindly remember that if the Exhibit Space is not occupied by this time, ABACE Management will consider it canceled by the Exhibitor and assumes the right to use such Space as deemed appropriate. Exhibitors requiring additional hours for indoor set up should contact NBAA’s Linda Peters at [email protected] or + 1 (202) 783-9368.
Move out for the Hangar and Pavilion Exhibit Halls will begin at 08:00 on Friday, April 19, 2013, and all materials must be removed by 17:00 on Friday, April 19, 2013.
Note: All Exhibits must remain staffed and in place until the Show closes at 16:00 on Thursday, April 18 and Exhibitors may not begin dismantling their Exhibits before 16:00. Exhibitors found in violation of this rule will be ineligible for the indoor Priority Lotteries for 2014.
BALtrans International, the official freight forwarder for ABACE, reserves the right to ship (freight collect) packages, cartons, crates, etc., left in the Exhibit Hall beyond the days and times of dismantling. BALtrans will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor. For general freight / material handling questions, please contact BALtrans directly at +8621-6228-1933 or via e-mail: [email protected]
Noise levels within the Exhibitor’s Stand Space should not exceed 80 decibels and must not interfere with the conduct of business of neighboring Exhibits. ABACE Management reserves the right to enforce compliance of this rule.
Exhibitors are responsible for the damage to the Hangar, Exhibitor Pavilion and ramp space facilities caused by Exhibitors, their agents, contractors or employees. Exhibitors who choose to rent booths or any components for their Exhibit display shall be responsible for any damage to rented items caused by Exhibitors, their agents, contractors or employees. Exhibitors and/or Stand builders who occupy “Raw” Space are required to pay a Booth construction performance fee prior to move in. The fee will be returned at the completion of move out provided there is no claim indemnity caused by the Exhibitor/Stand builder’s behavior or negligence. More information will be included in the Exhibitor Service Kit.
Platform Flooring in Stands
Exhibitors requiring platform flooring for their Stand must ensure the height of the flooring is a minimum of 15 cm (5.48 in) in height.
While the the Hangar and Pavilion Exhibit Halls, Chalets and Static Display of Aircraft are open, a limited amount of perimeter security staff will be provided. Notwithstanding the foregoing, ABACE, Shanghai Hawker Pacific Business Aviation Service Centre and Hongqiao International Airport will not be liable for loss or damage to Exhibitor’s property, as further provided under the section entitled “Liability.” Exhibitors are advised to obtain additional insurance coverage in advance to cover losses such as theft and damage to property. Order forms for additional Stand and Static Display security is provided in the Exhibitor Service Kit.
Detailed shipping information is furnished in the Exhibitor Service Kit.
Official Freight Forwarder – U.S. Exhibitors
TWI Group, Inc.
4480 S. Pecos Road
Las Vegas, NV 89121
Tel: +1 (702) 691-9000
Fax: +1 (702) 691-9045
Contact: Steve Barry
Tel: +1 (702) 691-9031
E-mail: [email protected]
BALtrans International Special Freight, Ltd.
1st Floor, Wangjiao Plaza
175 East Yan An Road
Shanghai, 2000002, PR China
Contact: Sabrina Feng
E-mail: Sa[email protected] or
Contact: Shirley Giao
E-mail: [email protected]
Contact: Exho Chen
E-mail: [email protected]
ABACE is a non-smoking event.
Electrical services and telephone/communication services are available solely through ABACE Service Providers listed in the Exhibitor Service Kit. Order forms for the above services, other Stand items and labor is included in the Exhibitor Service Kit.
Stand Builders/Exhibitor-Appointed Contractors (EACs)
Exhibitors have the option of using Freeman (the Official Service Contractor), a qualified independent stand builder, an Exhibitor-appointed contractor (EAC) or full-time personnel from their own Company to install and dismantle displays. Any Exhibitor using a non-official, Exhibitor-appointed stand builder for installation and dismantling must provide ABACE Management with the following at least 30 days prior (March 8, 2013) to the first scheduled move-in date:
- Notification on the Exhibitor’s letterhead of its intent to use an Exhibitor-appointed Stand Builder.
- Proof of the Exhibitor-appointed stand builder’s workers’ compensation insurance with the limit to be at least 1,000,000RMB; employer’s liability and general liability limit to be at least $1,000,000RMB.
Exhibitors who fail to provide notification of workers’ compensation insurance information for the Exhibitor-appointed stand builder or EAC by the March 8, 2013, deadline will be required to hire the services of the ABACE Official Service Contractor (Freeman) for installation and dismantling of their Stand. Exhibitors utilizing the services of an installation and dismantling company/EAC during official Show hours must provide Exhibitor Badges for those individuals. Installation and dismantling individuals working other than official Show hours are required to wear set-up and tear-down EAC Photo-ID badges. Information on EAC Photo-ID badges will be supplied in the Exhibitor Service Kit.
By signing the ABACE Application/Contract for Exhibit, Chalet and/or Static Display Space, the Exhibitor agrees to abide by these Rules & Regulations as interpreted by ABACE Management. In fairness to all participants, Exhibitors found in violation of ABACE Rules & Regulations at Shanghai Hawker Pacific Business Aviation Service Centre and Hongqiao International Airport will be required to make necessary changes on site at the Exhibitor’s expense. If satisfactory changes cannot be made, ABACE Management reserves the right to terminate any and all rights to the Exhibit Space, and the Exhibitor will forfeit all fees paid. Exhibitors violating the ABACE2013 Rules & Regulations will jeopardize their participation in future ABACE events.
Note: All Exhibits must remain staffed and in place until the Show closes at 16:00 on Thursday, April 18.
Exhibitors and stand builders are responsible for removal of their waste during move in and move out at ABACE. In order to limit costs for waste removal, it is recommended that Exhibitors and Stand builders use recyclable materials for stand construction whenever practical. More information will be provided in the Exhibitor Service Kit.